Regarding conditional formatting, I want external emails to flagged by a new category (External-Email category with distinct color) and color. I can stop the Text from adding-up by exchange rule, but couldn't find a way to remove or delete it, Exchange rule does not have anything to do that. We don't want the prefix or the specific Text 'External' to be part of reply email, so when someone would reply to any such email, when that email is being sent by Exchange, Exchange should remove/delete it from subject - this is because we want the email looks exactly as original to the recipients and not with any word added/modified into it. Its easy and good, except for one thing I couldn't figure out and for that's reason can't use it for all users. With column formatting, you can change this.I can add a prefix like 'EXTERNAL' in subject-line using Exchange rule, and in-fact I did it already as part of testing. By default, it shows when the received date for messages in a rather unwieldy combination of “day” + “date” + “time,” which isn’t very viewer friendly. One of the more useful change is to the “Received” column. We’re going to change the Label to “Reason for mail” and the alignment to “Right.”Īfter clicking “OK” a couple of times to exit out of those windows, we can see the column changes immediately in our folder. The Subject column, on the other hand, lets you edit all of the options (although the only option for Format is “Text,” so not much to change there).Īs you can see from the options, you can’t change the fonts because this would clash with conditional formatting, but you can change the display format, the visible name of the column, the width, and the alignment. The Importance column only lets you choose between using a bitmap (an image file that shows an up or down arrow for High and Low importance respectively) and text (the written name of the importance: High, Normal, Low).

The type of formatting you can do is determined by the column. RELATED: What's the Mention Column for in Microsoft Outlook? But that’s uncommon you can format most columns here. The Mention column is missing because that one has specific formatting you can’t change. The columns shown here are all of the ones in the default “compact” folder view.

The Format Columns window displays all of the columns that you can edit in the currently-selected view.

Outlook conditional formatting email